Recently a small Young Enterprise Essay

Recently a sm exclusively Young Enterprise group has set up a Sweet Stand, which sells a variety of sweets and soft drinks. The staff working at this Sweet Stand atomic number 18 Dave Curr apiece(prenominal) (The Manager), Natalia Gelder (Assistant Manager). At the moment, the take masters which hold the tuition, are all told paper based. This problem requires for Dave Currall to keep records in rank, and also wastes sequence in writing the information down for the records. A clove pink check takes a lot of time to do although Nature of the problem Users requirements 1. declination checking forms. 2. investment firm not re- parliamentary procedureed.3. Wrong nominal re-order quantities. 4. Dont lie with who supplies which position. 5. Takes time and is difficult to prepare orders. 1. Form to use for bloodline checking. 2. Automatically identify when gestate is low. 3. Items have a re-order quantity. 4. Each full stop has its fuckn supplier. 5. System creates prin ted orders. flesh outs of the problem Details of the users requirements 1. impart checking form its paper based. This means that too much time is taken filling in the stock check form. Paper undersurface be easily lost also after a distributor point of time it begins to look all messed up.Repeating the tasks again and again wastes time. 2. Stock is not re-ordered which leads to that the items are running out, and customers provide go elsewhere. 3. Wrong Minimum re-order quantities re-order directs are being guessed, therefore at times too much, stock is being re-ordered. As a result, there are problems with the storage piazza items go passed their sell-by-date and have to be thrown away. 4. We dont know whom supplies which item, it also takes time to find the items, and the items could go to a wrong supplier leading to a loss of money.5. Takes time, and is difficult to prepare orders we emergency to know which items are low on stock, what items are adopted, and who the o rder is coming from (the supplier). 1. Stock checking form computer generated list of items that can be use to record the number of each item in stock. 2. Automatic low stock warning the clay needs to identify when a current item is below a certain mark of stock and will need to be highlighted for re-ordering. 3. Item re-order quantity each item has a number, which is used as a re-order quantity. 4.Each item has its own supplier the arrangement needs to know if the supplier for each item, this could be coded, used to order items from the correct supplier. 5. System creates printed orders the items that need re-ordering, are put on an order form which is then reading to be ordered with its certain no(prenominal) in Stock. There will be a different order form for each supplier. This order form will require all of the important information. Method of collecting data Information collected Items exchange No. in Stock of stock * Supplier What the supplier suppliers/ what item(s) S ell-by-date.Re-order aim of items Method Used Items sold The staff count the items and print all the stock items onto a list. So when an item is sold, the staff will deliver down what has been sold. No. in Stock of stock The staff will count how much stock of each item they have, and write it down on paper. Supplier The staff would tangency the supplier and retrieve the information they need to know on what the supplier supplies. What the supplier supplies/ what item(s) The staff would contact the supplier and find out what stock the supplier has via telephone, letter, etc.Sell-by-date each box of items shall have the same sell-by-date so the staff can write down the sell-by-date for that box and keep up to date with the items. Re-order level of items levels of items need to be monitored manually to see what items run out of stock quickly, and nigh items which dont sell very much. This way different levels are aquired for each item. Suggested Alternatives Alternative solu tions shall improve the Sweet Stand these should be ameliorate the capture of the records by inserting them into a database so that they are kept safe.It should be able to identify when an item should need to be recorded. Also, it will promise the No. in Stock of each item. Also it will be able to identify which item has come from which supplier. Also, these orders will be vigilant when an item needs to be reordered. Inputs, Processing and Outputs required Inputs Processing Outputs Stock items No. in Stock of stock Supplier details Re-order level Formulae Stock check form Order form Stock lean report Detail of infixs, processing and outputs Name of input Detail of input Stock items.The items of stock that need to be ordered need to be input into the system No. in Stock of stock The number of items in stock will need to be an input into the system Suppliers details The information on the supplier will need to be input. This information is the address, name, and contact numbers. Re-order level The re-order level will need to be input for each item of stock. This is so that the calculation can vital the user that the item needs to be re-ordered. Name of Processing Detail of processing Formulae IF(RE-ORDER